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A data room in the UK is an online secure document storage platform that can be used to share and exchange confidential documentation. It is utilized during the due diligence stage of the deal, but it is becoming increasingly utilized for other purposes, such as fundraising and business restructuring.

Data rooms are designed to streamline and assist in the due diligence process. They enable companies to share sensitive documents with potential investors and business partners in a secure, easy and easy-to-use environment. They are able to be used to facilitate a wide range of business transactions like mergers and acquisitions and joint ventures, capital raising restructuring, stock exchange listings and debt financing.

Users can be invited by virtue of their contribution or role in the project, by using a list of pre-defined or custom addresses. They will then be granted access or restricted access to specific folders, documents, or the complete contents of the data room. This allows only those authorized to access the data to do so. The audit trails of each user are made available to ensure that all can track who has seen what information and when – crucial for legal reasons.

Secure features include watermarking access based on role, role-based access to, virus scanning and data encryption. The system can be set up to meet the specific compliance standards for the legal, biotechnology and medical fields, including ISO 27001, GDPR, GCP and HIPAA. This can improve the effectiveness and reduce the operating costs.