People are less attentive to a remote board meeting than they would be in person. It’s easy to give into the temptation to check your email, eat a snack, or answer the phone. The good news is that you’ll be able to overcome these issues by managing your meetings with efficiency. The following best practices will help you keep your virtual meetings on track efficient, secure and boardgreenroom.com/secure-data-recovery-services-reviews secure.

Use a dependable, online portal with board management software which includes an agenda creator and video integration. Additionally, it comes with useful tools, such as document centers and task managers. These tools let you conduct meetings without having leave the portal and ensure that everyone can access them regardless of the location, time zone, or device. It’s recommended to designate a moderator for your meeting, since they will oversee all of these systems and ensure that the technology is functioning correctly.

Send out reminders for the meeting at least 24 hours before the date. This will help reduce the number of no-shows, and also ensure that participants are provided with all the information required to participate. Also, make use of an agenda template with specific details for the call so that participants don’t get lost in the conversation.

If a board member is unable to attend a remote board meeting, they must provide the board with a written explanation outlining the reason for their absence and describing any reasonable accommodations that they would like to request. The board must then decide whether the excuse is valid. The process can be complex, but the board should strive to be as fair and consistent as possible.